Team Coordinator, Race Promotion

The Team Coordinator will be a resource for the Race Promotion team, work closely with the PA to Director and be across any race or admin task required. Responsibilities include, but are not limited to:

• Support with the logistics and planning of bi-annual promoter workshop / summit to ensure smooth delivery for all commercial partners and other promoter events as, and when needed.
• Supporting PA to Director on managing various RP team contractor invoicing and expenses, such as Track TV.
• Foster a working relationship with finance to ensure invoicing is up to date.
• Working with finance and partnerships team on processing ticketing purchases made from promoters.
• Regular review of F1.com ticket site to check ticket inventory for each race – updating team on any unavailable ticket categories at pre-determined dates (3 months, 2 months out etc).
• Scheduling meetings for promoters visiting other events; liaising with internal F1 departments on agendas and schedules ahead of race weekends, and key milestone dates.
• Supporting PA to Director on Managing internal records of Promoter contacts to ensure most up to date information is saved.
• Oversee the RP Updates email account to ensure Promoters receive all important comms and announcements.
• Support team with gathering important Promoter data updates to share with the wider business, such as ticket reports.
• Support team to collate updates and feedback from wider business to feed into post-event documents and feedback sessions with Promoters.
• Distribution of media kit covers and letterheads four weeks prior to each race.
• Take an active role in supporting team in asset approvals process with brand approvals and marketing/creative team.
• Supporting Head of Race & Market Development on managing Promoter Portal content.
• Supporting PA to Director on managing accreditation requests.
• Manage and distribute RP travel tickets (from central travel team) ahead of race travel.
• Expense claim management for all levels of relationship managers.

About You

We would like to meet candidates, who:

• have previous experience in a team assistant admin role, or paralegal;
• see every working day as an exciting opportunity to expand their skills;
• are agile, can manage multiple workstreams simultaneously and deliver results under pressure to a deadline;
• have excellent written and verbal communication skills;
• pride themselves on having a high degree of attention to detail;
• are team players and understand of the importance of building relationships with internal clients, peers and race promoters;
• take responsibility for own workstreams;
• are problem solvers and come with a solution focused ‘can do’ attitude coupled with a strong work ethic;
• have strong university results, and relevant industry sector experience such as media, sport, entertainment, construction, infrastructure, or major projects; and
• are curious about the business of sport, world politics and have an international outlook on life.